GYO Board Descriptions

PRESIDENT

The President manages the day-to-day responsibilities of the organization, including managing board members, program coordinators, and volunteers. Working with the board, the President develops policies that align with the association’s mission and ensures program coordinators work toward fulfilling the association’s purpose.
Additional duties include:

• Serving as spokesperson for the organization

• Preparing agendas for and running monthly board meetings

• Working with the board to develop and recruit future board members

• Assessing program successes against the organization’s mission and purpose

• Ensuring volunteer coaches receive background checks and sufficient training

VICE PRESIDENT

The Vice President carries out special assignments as requested by the President and fills in for the President when necessary. Primary duties include:

• Overseeing GYO Park maintenance, care, security, and access

• Ensuring the safe operation and use of GYO Park

• Overseeing and coordinating GYO Park capital improvements

• Coordinating GYO Park and fields usage by sports teams and the community

• Working closely with program coordinators to ensure proper use and care of fields and equipment

SECRETARY 

The Secretary attends all board meetings and is responsible for maintaining complete and accurate meeting minutes. Additional duties of the Secretary include ensuring board members abide by the bylaws, track terms of board members, sending thank you cards/letters for donations, and maintaining the organization’s records.

TREASURER 

The Treasurer manages and tracks the organization's financial condition and must have an understanding of financial accounting for nonprofit organizations. Treasurer duties include day-to-day bookkeeping, maintaining financial reports, preparing a monthly report for the board meeting, maintaining insurance and ensuring the organization is in compliance with local and federal governing agencies.

DIRECTOR OF SPORTS COORDINATION (BASKETBALL, SOFTBALL, BASEBALL/T-BALL, SOCCER)

The Director of Sports Coordination is responsible for meeting the needs of our community relating to a specific sport. This is to include assessing the need for equipment, organizing a place for practices/games and coordinating schedules with surrounding towns/leagues. This director is also responsible for ensuring coaches are given clear expectations, pass a background check and understand the mission of the organization.  Following a season, this director will also coordinate an awards ceremony for the sport to wrap up the season.

PARK MAINTENANCE DIRECTOR

The Park Maintenance Director is responsible for the coordination of volunteer efforts as it relates to Spring Cleanup, maintaining a mowing schedule, preparation of fields for games (ie. lining, goal positioning, dragging infields), Winter Shutdown and annual maintenance of equipment. This Director will also assist in overseeing park improvements and will give valuable input regarding the park needs.

CONCESSIONS DIRECTOR

The Concessions Director is responsible for ensuring that the snack shack is adequately stocked and staffed with volunteers during GYO events. This Director is also responsible for coordinating efforts as it relates to fundraising events throughout the year.

DIRECTOR AT LARGE

The Director at Large’s primary responsibility is to assist with the organization's communications, safety procedures, fundraising efforts, and sponsorships. The Director at Large works closely with the executive board and program coordinators to ensure program messaging and jersey ordering is appropriate and timely to GYO families and the community. The Director at Large works closely with the Treasurer to ensure financial stability and cash flow for the organization.